Home Meetings Councillors

Hayton & Mealo Parish Council

Hayton and Mealo Parish Council


The Annual Meeting of the Hayton and Mealo Parish Council was held in the Prospect Village Hall, Prospect, Aspatria on Wednesday 15th May 2019 at 7.30pm.


PRESENT: Messrs., D. Hillary, R. Murray, F. Buchanan, E. Murdock, S. Hitchen and Y. Lockwood.

Also, Present: T. Gear (Clerk)

Apologies: J. Lister (County Councillor) and PCSO P Crome.

Councillor D. Hillary in the Chair.


Following the recent uncontested Parish Council Election all members signed the Acceptance of Office and completed the Declaration of Pecuniary and other Registerable Interest before taking the seats as Councillors


35/2019 ELECTION OF CHAIR 2019/20

On the proposal of E. Murdock and seconded by R. Murray it was RESOLVED that D. Hillary be elected Chair for 2019/20. He signed the acceptance of office.


36.2019 ELECTION OF VICE CHAIR 2019/20

On the proposal of E. Murdock and seconded by R. Murray it was RESOLV ED that F. Buchanan be elected Vice Chair for 2019/20.


37/2019 DECLARATIONS OF INTERESTS

None.


38/2019 MINUTES

On the proposal of R. Murray and seconded by F. Buchanan it was RESOLVED that the minutes of the meeting held on 13th March 2019 be approved and signed as a correct record.


39/2019 POLICE MATTERS

 PCSO Peter Crome had advised that he was rest day and was unable to attend. He submitted a report which showed that there had been one incident in the parish since the last meeting.


40/2019 PUBLIC PARTICIPATION

There were no members of the public present and no matters were raised on their behalf


41/2019 CORRESPONDENCE


i)  The CALC Circular for April and May had been forwarded to members and there were no matters arising

ii) An e-mail giving updated news from North Cumbria University Hospital Trust had been received and circulated.

iii) An e-mail had been received regarding Policy E-Briefing PC7-19 – Traffic commissioners.

vi) A Guide to the Community Infrastructure Levy (CIL) for Parish and Town Councils had been circulated.

v)  There had been a A596 Follow up meeting on Friday 3rd May which apparently had been lively.  

iv) An e-mail about Save a Date for the CALC Summer Conference, which is to be held on 22nd June at Stoneybeck Inn, Penrith

iiv) An e-mail regarding Cumbria Action for Health News (8 May 2019) had been received and circulated.

iiiv) An e-mail giving the March and April North West Coast Access update which summarized the progress made had been circulated.    


42/2019 CLERKS REPORT

The clerk gave a report on matters that had arisen since the last meeting which included: -


i)  An application had been received for a temporary bin cover at 1/2 Smithy Cottage, Hayton which was approved.

ii)  He had received complaints regarding the failure to cut the grass outside West Rigg and Thorndyke’s, Hayton which had been passed to the contractor.


43/2019 DISTRICT AND COUNTY COUNCILLOR’S REPORTS

The clerk advised the meeting that the newly elected Allerdale Borough Councillors were


John Cook, 15, Caldew Street, Silloth, CA7 4BY

Tony Markley, Verona, Blitterleees, CA7 4JJ

and Owen Martin 32, Fell View Sillolth, CA7 4DJ


and that steps will be taken to invite at least one of them to the next parish council meeting.

 

44/2019 PLANNING MATTERS

Applications for consultation

 None

(b) Decisions

None

(c) Appeals

None

(d) Any other planning related correspondence.

None.

 

45/2019 ACCOUNTS

(i) The following accounts were approved for payment: -


T Gear   Clerks Account (March/April.)                      £290.93

HMRC   Income Tax     £40.46

Mike Dowling Cont.  Grass cutting              £468.00

CALC   Annual Subscription             £107.42

Zurich Municipal Insurance                         £401.99

Alison Dodd   Internal Audit     £30.00

Lynda Thompson        Paint etc.      £44.00

Mike Dowling Cont. Grass cutting              £156.00      


(ii) Balances at: -   


15.5.19 Current Account     2261.13

15.5.19 Deposit Account     3100.63

 

(iii) With the assistance of member’s, the Annual Governance Statement 2018/19 was completed by the clerk and signed by the Chair

(vi) The Annual Accounts 2018/19 which had been circulated were approved and Accounting Statements for 2018/19 were signed by the Chair.

vi) As the gross income or gross annual expenditure for 2018/19 did not exceed £25,000 the council agreed to claim exemption from external audit and the Certificate of Exemption was signed by the Chair

   

46/2019 LAND TO THE FRONT OF 1 HIGH GREEN, HAYTON


There had been no further contact with the occupants who were not resident following a recent fire. It was agreed that the clerk should write to the occupants and owner and advise them that as they had failed to re-instate the land as they initially indicated that the council will now re-instate the land and recharge the cost to themselves and that failure to pay could result inaction being taken in the County Court.


47/2019 VACANCIES


As the result of the recent election there are currently two vacancies on the council and steps should be taken to fill them by co-option.


48/2019 BUS SHELTER


The chair advised that the group of volunteers had now completed the improvement works to the bus shelter. It was agreed a letter of thanks should be sent to the organizer.


49/2019 LAND REGISTRATION


The clerk informed the meeting that he had instructed Beaty & Co Solicitors, Wigton to register the outstanding parcels of land that form the village green at Land Registry. The chair brought to notice some correspondence that one of the trustees of the former village hall had been having with the Charity Commission which the clerk will bring to the notice of the solicitors.


50/2019 TELEPHONEBOX, VILLAGE GREEN


The clerk advised that he had been in contact with the owners and that it will be removed soon.

  

51/2019 ITEMS FOR NEXT MEETING


1 High Green, Hayton

Telephone box on Village Green

Land Registration - Village Green

Standing water near Hayton Castle

Vacancies

Apologies Y. Lockwood

Bank mandate


The meeting closed at 8.00pm




Signed………………………………. Chairman